Selecting the right wedding venue is a key decision when planning your big day. However, despite its importance, it can be hard to know what questions to ask to determine if a site is the right one for you.
Below are our thoughts on questions to ask when considering a venue.
An obvious one, but you do not want to fall in love with a venue only to find out it will not be available.
Have an idea of numbers to ensure the site can meet your needs. Think about evening guests as well as those attending in the day.
Not all venues will provide these items, so be sure to ask.
This may not necessarily be available, depending on the type of venue you go for.
It is not uncommon for at least a few guests to be vegetarian or have allergy requirements. Can the venue’s caterers cope?
If you plan to bring your own caterers in, check this wouldn’t cause any problems and whether they can access the facilities they require.
Again, it is important to not take this for granted. Also, if you plan to provide some of your own alcohol ask if this is OK too.
As well as being important information to include on invites, you should ensure there are no early closing times that might bring celebrations to a premature end.
Make sure you and your guests will be protected in the event of an accident.
Some will provide in-house support to help you organise the day of your dreams.
Some may stipulate that you have to, so it is always best to double-check.
Check there is a contingency plan for rain or other inclement weather to ensure your big day is not a soggy one.
If you plan to bring your own decorations, make sure you are going to have time on the day to set up.
Ensure there is plenty of space for guests to leave cars.
Does the venue have any restrictions which might affect a band or DJ, such as on noise levels? Also check they have relevant licences for music to be played on-site.
Check costs and how you would be expected to pay. You may need a deposit and also be sure to ask if VAT is included within a quote. While you won’t want to tempt fate, you should still check refund policies too.
These questions are just a few examples and the chances are many more will come up as discussions with staff at venues continue. One more key point to remember is to get any commitments made by the venue in writing, purely in case you’re given different information further down the line.
Keeping these issues in mind should certainly set you on the right path to the wedding you’ve always wanted.
We are really pleased with the music and service at our Medic Spring Ball. Everyone loved the music choices! and there was great co-ordination with the jazz band that we also had at the event." - Bristol University Medical School Society